MS Outlook 2010 Vs 2013 Vs 2016 Vs 2019: Comparison Guide


Microsoft Outlook is a private data supervisor software program developed and owned by Microsoft. It was solely designed for emails but additionally comes with a calendar, process supervisor, note-taking, journal, net shopping, and contract supervisor options. 

The app can be utilized as stand-alone software program, however in the event you intend to include a number of customers, you should use with Microsoft Trade Server and Microsoft SharePoint Server.  A number of variations of the app are available in the market right this moment, and you may at all times select what works greatest for you.

Whereas these variations have a number of similarities, in addition they have completely different options that make them stand out from one another.

What Comparable Options Does Microsoft Outlook-2010, 2013, 2016, and 2019 Have?

Fast Entry Bar

This a standard characteristic in all Outlook variations and one of many essential components of this utility. The entry bar affords you fast navigation into the outlook options and helps you handle your work. 

The bar is situated on the backside of the Outlook window and could be set to show button names and even related icons that stand for options. You’ll be able to decide what choices seem on the fast entry bar to your comfort. 


Emailing is the first operate of Microsoft outlook. Emails enable you to join and talk with related people from inside or with out your group. You’ll be able to add an attachment or an digital signature to your emails.

To create a brand new e mail, within the File menu, click on the brand new e mail or hit Ctrl+Shift+M in your keyboard. So as to add signatures or connect recordsdata after you have created your message is kind of simple. The choices are available on the brand new message window.

Microsoft Outlook additionally means that you can ahead messages that you’ve got obtained from different sources to new sources.

Create Calendar Appointments

Outlook units clear boundaries between conferences and appointments. Appointments are scheduled actions that don’t entail invites or useful resource reservations. They’re simply reminders of your deliberate actions.

You’ll be able to create appointments from the calendar folder by right-clicking on a time block and deciding on New Appointment. You may also hit Ctrl+Shift+A in your keyboard.

Schedule a Assembly

Conferences name for invites are useful resource allocations in accordance with this app. As such, it means that you can schedule conferences and obtain responses in your inbox.

To create a gathering schedule, select the New Assembly possibility on the calendar folder or press Ctrl+Shift+Q.

Set Reminder

With this app, you’ll be able to set reminders for e mail messages, appointments, and contracts, amongst others. Reminders pop-up within the alert window while you open MS Outlook window to maintain you on top of things together with your duties.

To set a reminder, open an appointment and add it to your reminder checklist together with your most well-liked schedule.


Outlook means that you can create contacts for folks with whom you will have engagements with and generate an ordered checklist.

Within the folks button on the Fast Entry Bar, click on New Contact so as to add new folks. You may also hit Ctrl+Shift+C. 


With Outlook, it’s also possible to create to-do lists to your duties. Furthermore, you’ll be able to assign these duties to members of your group by sending them into their inboxes.

What Makes Completely different Variations of Microsoft Outlook Stand Out From Every Different?

Microsoft Outlook 2010

This model kick-started an array of enhancements on all Microsoft Outlook variations. A lot of the current variations’ developments are constructed on this model. It flaunts a number of spectacular options that embody: 

Outlook Social Connector

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The outlook social connector hyperlinks this app together with your varied social networking websites. As such, when your contacts make modifications on their social media accounts, it’s mirrored in Outlook. 

Means to Handle Many Emails

Outlook 2010 allows you to take care of a lot of emails in your inbox. You’ll be able to condense, categorize, and kind emails in accordance with your choice.

Furthermore, with the brand new dialog administration instruments, many emails could be decreased into a couple of related gadgets. To arrange conversations, choose “Present dialog” on the View tab.

Ability to Manage Many Emails

Improved Ribbon

The improved ribbon is useful to extend consumer interplay and enable you to give attention to what is crucial. It comes with an Ignore button that means that you can do away with dialog threads that you’re not fascinated about.

Improved Ribbon


It is a part on the Residence tab that means that you can carry out a number of steps duties with just one step. As an illustration, if you wish to ahead an e mail, you should not have to retype the deal with of the brand new recipient. You click on the To X hyperlink, and the forwarded message seems with X’s deal with.


Microsoft Outlook 2013

As quickly as you launch this model, a brand new look comes into view if in case you have been utilizing older variations. This model was developed in a bid to attract your focus to what’s important and with a greater view. 

Listed here are the options that include this model of MS Outlook:

Managed Inbox

With this model, you will have full management of your inbox and might navigate as you please. The characteristic means that you can:

  • Preview messages in an inventory, you’ll be able to determine what messages to learn and attend to first.
  • Quicker replying, you’ll be able to immediately reply to messages by typing your responses within the studying pane. Moreover, you can begin a real-time Lync IM dialog.
  • Outright instructions subsequent to the messages, mark as learn, or delete messages as you learn them.

Controlled Inbox

Sneak a Peak

You’ll be able to keep on schedule to your appointments with out having to change from e mail to calendar mode. The characteristic means that you can monitor and keep on high of your program.

Sneak a Peak

Search and Filter

You’ll be able to simply seek for your emails, attachments, calendar appointments and contacts with the utmost ease.

Examine the Climate

The Microsoft Outlook 2013 calendar comes with a climate forecast. You’ll be able to try the present climate situations as you go about your duties.

See your Contacts in One Place

This model means that you can view a person’s contact data on their Folks card.  Such lets you plan engagements with them; you’ll be able to e mail them and schedule conferences primarily based on these playing cards.

Microsoft Outlook 2016

Microsoft Outlook 2016 was a large enchancment on its predecessor. A number of nice options have been integrated, and a few flaws fastened to offer you full consumer expertise.

Among the options that set this model other than the others embody the next:

Higher Translation

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New phrases and language package deal was added to this model for a greater translation. Language barrier was an issue, however Outlook 2016 got here together with an answer. You’ll be able to translate your textual content into a number of languages of your selection with the brand new replace on this app.

To translate your textual content, you spotlight it and hit the Translate button. You’ll be able to then select no matter language you want to translate.

translate button

New Colourful Theme and an Improved Ribbon

The Microsoft Outlook 2016 new theme is interesting and offers you a heat welcome it is advisable to begin your process.

The ribbon has some important enchancment too that makes the outlook expertise worthwhile. The fast entry bar could be manipulated to show icons of your selection. Moreover, a brand new “Inform me what you need to do” search subject was integrated to permit you entry choices quicker.

Pill Rotation Help

This characteristic is simply accessible to pill customers. The characteristic helps you will have a better-optimized studying expertise while you change to portrait mode in your pill. All of your folders get minimized to offer you extra studying house however can reproduce them by hitting the again button.

Extra spectacular is the truth that everytime you change between portrait and panorama, your studying settings are retained.

Table Rotation Support

Inform Me Characteristic

The Query mark icon that aided with search choices was changed with a “Inform me what you need to do” Mild bulb icon. The icon is linked with an inventory of instructions to make sure you get choices quicker.

The search possibility additionally comes with an auto-reply and computerized replay choices to extend interactivity. You sort what you need, and an inventory of suggestions is displayed from which you’ll choose what fits you.

The characteristic additional means that you can seek for content material on-line in your browser by means of a sensible lookup hyperlink.

smart lookup

OneDrive Cloud Storage

Everytime you click on on the hooked up file, a Browse net areas menu will seem on this Outlook 2016. This lets you entry recordsdata that you’ve got saved in your on-line storage akin to OneDrive and Share level. Moreover, you’ll be able to connect such recordsdata to your emails straight with out having to obtain them.

Litter Help

This characteristic is useful to take away repetitive, annoying emails that you don’t want in your inbox. Outlook has a studying characteristic that mechanically disposes of your ignored messages into the litter field from whence you’ll be able to delete them.

Clutter Support

Microsoft Outlook 2019

That is the newest model of Outlook to hit the market. Moreover, it’s the greatest and flaunts some nice options that may make the outlook expertise nice. 

It has retained a lot of the helpful options you skilled within the earlier model, however nice additions have been made. Listed here are the good options that you’ll get pleasure from:

Improved Accessibility

Microsoft Outlook 2019 comes with an accessibility checker that ensures that your e mail messages are readable and editable by various people.

Whenever you run the accessibility checker, it goes by means of your e mail contents and offers you suggestions in case of errors and warnings.

To run this checker, hit the “Accessibility” button on the standing bar after which choose “Examine for Points.” You’ll be able to test for accessibility in real-time as you’re employed in your e mail.

Centered Inbox

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A targeted inbox is useful to prioritize emails which are of extra significance to you than others. Nevertheless, the app nonetheless updates you on much less important emails, and you may change tabs everytime you need to test them out.

To activate targeted inbox, click on on the “View” tab and choose “Present Centered Inbox.” You’ll be able to then select methods to set up your messages.

Outlook additionally means that you can entry the Centered Inbox on-line by means of your net browser. To entry your messages on this inbox, go to settings on the high of your net web page and hit the toggle positioned subsequent to Centered Inbox.

Add Visible Affect

This model brings an interesting graphic visible to your paperwork, worksheets, and displays. It comes with a Scalable Vector Graphic (SVG) that accommodates filters. You’ll be able to add these SVGs and different stunning icons to your paperwork.

  • To insert SVGs, you drag and drop any merchandise into your doc out of your window file explorer.
  • To insert icons, click on the insert menu on the standing bar then choose icons.
  • A listing is displayed from which you’ll select what works for you.

Three Time Zones

If it is advisable to schedule a gathering throughout completely different time zones, this model is the perfect. You’ll be able to try completely different time zones in your calendar to find out who is offered at what time to your assembly.

Three Time Zones

Hearken to Your Emails

Generally you may be so engaged that you simply discover no time to learn your messages. Outlook 2019 types this drawback out by studying out your emails as you undertake different duties.

To learn out your messages, hit the “Choices” menu on the file button and choose “Ease of Entry.” On the “Residence” menu that seems, choose “Learn Loud.”

Listen to Your Emails

Automated Obtain Attachments from Cloud

Everytime you drag and drop an attachment out of your OneDrive to your laptop, Outlook mechanically downloads the file for you.

These variations of Ms. Outlook serve the identical objective however the effectivity, and the consumer interactivity units them aside. The latest 2019 model is in the end the perfect in all features if you’re seeking to work comfortably and effectively.

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