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Excel shortcuts on the Mac - SupportMyMoto

Excel shortcuts on the Mac

WRITTEN BY: supportmymoto.com STAFF

If you happen to’re used to working with Excel on Home windows, one of the vital complicated facets of utilizing Excel on a Mac is shortcuts. Even fundamental shortcuts you have been utilizing for years in Home windows could not work as you count on.

After a couple of issues, you may wind up considering that Mac shortcuts are “completely totally different” or one way or the other “damaged”. In actuality, Excel shortcuts on the Mac are fairly succesful, you simply have to know and alter to sure variations.

On this article, I will stroll you thru the important thing variations you want to pay attention to to work productively with Excel shortcuts on a Mac.

1. Particular symbols

Considered one of extra complicated facets of keyboard shortcuts on the Mac are the symbols you may see for sure keys. For instance, the Command secret’s abbreviated as ⌘, the Management key with ⌃, and the choice key as ⌥. These symbols have an extended historical past on the Mac, and you will find them in menus in all places.

Mac symbol abbreviations appear in all menus
The Mac Finder – abbreviations seem in all functions, not simply Excel

You will see these symbols in menus throughout all functions, so they don’t seem to be particular to Excel. There actually aren’t too many symbols, so I like to recommend that you just chew the bullet and memorize them. The desk beneath reveals some instance shortcuts with a translation.

Command Shortcut Translation
New workbook ⌘N Command N
Save As ⌘⇧S Command Shift S
Toggle ribbon ⌘⌥R Command Possibility R
Paste Particular ⌘⌃V Command Management V
Choose row ⇧House Shift House

2. Operate keys

Like their counterparts within the Home windows world, Mac keyboards have operate keys. These keys sit on the prime of the keyboard and are labeled F1 to F12 on customary keyboards and F13, F14 and better on prolonged keyboards.

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Standard keyboard on the Mac
Normal Mac keyboard with 12 operate keys

As you recognize, operate keys are makes use of for a lot of shortcuts in Excel. For instance, you should utilize F1 for assist, F7 for spelling, and shift + F3 to insert a operate. However for those who attempt these shortcuts straight on a Mac, they do not work. Why?

By default, Operate keys on a Mac management the pc itself, issues like display brightness, quantity, video pause and play, and so forth. Because of this if press solely the operate keys in Excel, you may find yourself controlling the Mac, and never Excel.

To make operate keys work such as you count on in Excel, you could add a key: the operate or fn key. You will discover the fn key within the decrease left in your keyboard. Listed below are a couple of examples:

Command Home windows Mac
New chart F11 fn F11
Calculate worksheets F9 fn F9
Open Spelling F7 fn F7
Consider method F9 fn F9

If you happen to actually hate utilizing the fn key, you possibly can change this conduct by altering a desire at System Preferences > Keyboard. Right here you possibly can test a field that can that can change operate key conduct to work like “customary operate keys”.

Mac keyboard preference for function keys

If you happen to do that, nonetheless, observe that you just will not be capable to use operate keys for issues like Brightness, Quantity, and many others. except you maintain down the fn key. In essence, this setting reverses conduct in order that you could use fn to regulate the Mac.

Personally, I like utilizing the operate keys to regulate the pc, so I go away this setting alone, and simply the fn key when wanted in Excel.

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3. Lacking keys

One other distinction that will journey you up on a Mac is for certain keys are lacking.

Until you are utilizing an prolonged keyboard, keys like Dwelling, Finish, backspace, Web page up, and Web page down are nowhere to be discovered. This can be a drawback, as a result of many of those keys are utilized in Excel shortcuts. The answer is to make use of particular substitutions, as proven within the desk beneath.

Home windows Mac equal
Dwelling fn arrow left
Finish fn arrow proper
Web page Up fn arrow up
Web page Down fn arrow down
Display proper fn possibility arrow down
Display left fn possibility arrow up
Transfer to Final cell fn management arrow proper
Transfer to first cell fn management arrow left
Delete fn Delete
Backspace Delete

The substitutions allow you to carry out the identical actions you are able to do in Home windows. Nevertheless, They could make some shortcuts appear difficult on a Mac as a result of you must use extra keys. 

Observe: If you happen to’re utilizing an prolonged keyboard on a Mac, you need not fear about substitutions, since you may have keys for Dwelling, Finish, Web page up, and many others.

Mac extended keyboard has more keys
Prolonged keyboards have all of the keys

4. Ribbon shortcuts

On this planet of shortcuts, maybe probably the most painful distinction on a Mac is a scarcity of ribbon shortcuts.

In Excel on Home windows, you should utilize so known as accelerator keys to entry nearly each command in Excel utilizing solely your keyboard. This does not matter a lot once you’re performing an motion that has a devoted shortcut (i.e. Management + B for daring), since devoted shortcuts are quicker than ribbon shortcuts. However once you wish to set off an motion that does not have a devoted shortcut (like type, disguise gridlines, align textual content, and many others.), it hurts a bit.

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Excel ribbon in windows with accelerator keys visible
Excel ribbon in Home windows with accelerator keys seen. No equal on the Mac!

Observe: Accelerator Keys is a business product that makes it potential to drive the ribbon with the Alt/Possibility key utilizing Accessibility options on Mac OS. Requires Catalina (10.15) or larger.

5. Simply totally different

Lastly, some Excel shortcuts are simply plain totally different on a Mac.

For instance, the shortcut for Edit Cell in Home windows is F2, and on a Mac, it is Management + U. The shortcut to toggle absolute and relative references is F4 in Home windows, whereas on a Mac, its Command T.  For an entire listing of Home windows and Mac shortcuts, see our side-by-side listing.

If you wish to see extra Excel shortcuts for the Mac in motion, see our our video ideas. At any time when we use a shortcut, we present each the Home windows and Mac model.

Excel 365

With the introduction of Excel 365 on the Mac, Microsoft has began to align extra Mac shortcuts with these on Home windows, and plenty of Home windows shortcuts can be utilized Excel 365. For instance, you should utilize F4 to toggle between absolute and relative references, Management + Shift + L to toggle a filter on and off, and many others. Up to now, all of the shortcuts which have been adjusted to match Home windows shortcuts stay backwards appropriate with earlier Mac-only shortcuts. For instance whereas F4 toggles references on the Mac in Excel 365, the outdated shortcut Command + T nonetheless works as effectively.

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