WRITTEN BY: supportmymoto.com STAFF

When you’ve ever used MS Visio that it’s a tremendous app for creating diagrams and it’s undoubtedly among the many high diagramming apps on the market. It’s versatile and presents many instruments and capabilities for creating top-notch diagrams and flowcharts for a lot of totally different functions. With that being mentioned, there are some instruments and tips you in all probability didn’t learn about, even if you happen to’ve been utilizing Visio for a very long time. I’ve labored on that instrument for some years now and perceive it higher than most individuals, which permits me to know it is difficult sides and be capable of give tricks to all types of customers! Listed here are 5 nifty ideas and tips that will help you out with utilizing MS Visio and make your work extra nice, quick and fulfilling.



That’s proper – you’ll be able to draw something you want and add it to your flowchart or diagram! If you’re utilizing the 2013 model of Visio, yow will discover the drawing instruments proper subsequent to the Pointer Instrument on the Ribbon. Once you click on on the little arrow, a drop-down menu will present up and you’ll decide the form you need to draw. You may select from: rectangle, ellipse, line, freeform, arc and pencil. Simply click on on one in every of them and begin drawing totally different shapes. You can even mix shapes to make extra complicated ones. With the pencil instrument you may have full freedom in the case of your drawing so you’ll be able to create intricate, one-of-a-kind shapes to fit your wants.

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 Let’s say you’ve created a form, a label or a drawing that you simply need to use later, but it surely’s not part of the default stencils that Visio presents. You don’t must attempt to recreate it each time you want it, as a result of Visio offers you the choice to put it aside and use it each time you want it. All that you must do is go to the left toolbar, then to “Extra shapes” and click on on “New Stencil”. After that, simply drag and drop the form you’ve created into the empty house within the toolbar, right-click on the stencil and click on on “Save as…” to rename and reserve it. And there you go! You could have simply added your customized stencil to the Visio library for later use.



 Enhancing textual content in apps that aren’t particularly for textual content modifying could be fairly irritating typically, particularly when you may have tried all the pieces, however you simply can’t discover the textual content modifying instruments. There’s a easy approach of doing that in MS Visio and it requires only a few clicks. When you have added textual content to a form and need to edit it, merely click on on the form and press the F2 button on the keyboard. Easy as that! This command will present the modifying instruments, so that you gained’t must undergo quite a few tabs and menus to search out them. And whenever you’re prepared with customizing the textual content, all it’s a must to do is press “Esc” to exit the textual content modifying mode.

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MS Visio offers you the choice to repeat something from different MS Workplace apps and paste it as it’s, which is a good operate if you wish to incorporate part of an Excel desk or diagram into your Visio flowchart. You don’t must undergo the method of manually drawing a desk and filling it in once more in Visio. Simply copy it out of your Excel file and paste it into your Visio file.

You even have the choice of inserting photographs to your diagram or flowchart and you’ll edit them with quite a lot of modifying instruments. You may crop the pictures, resize them, rotate them, repair the brightness and distinction and incorporate them right into a form of your diagram, so if that you must transfer the form, it strikes together with the picture it comprises.



 On the subject of utilizing any kind of software program, one factor that you must know is that there’s at all times a better and sooner strategy to do issues. That’s the case with MS Visio as effectively: I’ve discovered many shortcuts that will help you get to the instructions and instruments you want, with out having to undergo quite a few tabs and menus. Here’s a listing of some useful keyboard shortcuts on your comfort:


  • Crtl+1 – swap to the default “selector” cursor
  • Ctrl+2 – choose the textual content instrument
  • Crtl+3 –  go to connector strains
  • Simply copy and paste an object by holding Ctrl, clicking on it and dragging it to a distinct place.
  • Hit Crtl+PageUp or PageDown to go between sheets in the identical file.
  • To zoom out and in – merely press Ctrl and scroll up or down with the mouse.
  • Press Alt to go to the primary toolbar on the high of the display.
  • Press F3 to open the Format Form activity pane.
  • Press Tab to modify between shapes on the drawing web page.
  • Press F1 to open the assistance window.

            I personally hope that you will discover these ideas and tips useful as they are going to change into a part of your routine any more when utilizing MS Visio. It is very important do not forget that the important thing to profitable work is to be time-efficient and know tips and ideas that others don’t. This can at all times provide the edge in immediately’s aggressive world! 

Remember to try some further assistance on Learn how to Obtain and Set up Visio onto your PC for straightforward set up assist whenever you purchase Microsoft Visio 2016, 2013 or 2010.

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